Studio and Events Manager

WHAT YOU'RE THERE TO DO

OFFICE OPERATIONS

• Be front of house for day to day incoming clients and partners or day to day visitors
• Responsible for the Engage office when a Director is not in the building
• Ensure good coordination and communication between all office staff.
• Manage holiday system, lieu system and sickness reporting, with Head of Production.
• Maintain the company Health & Safety policy with the Head of Production.
• Help induct new staff and freelancers.
• Maintain an up to date First Aid certificate and enrol additional members of staff to ensure legal obligations are met
• Manage the day to day security of the office - locks, procedures, keys, alarms, fire safety
• Play a significant role in long-term planning, including an initiative geared toward operational excellence
• Take the lead role in the planning and organisation of Company events/socials, through to staff birthdays, plus xmas parties.
• Oversee and manage the contracts for running of mobile & company phone systems, internet, cleaning, printers and landlord services.
• Continuously drive cost savings for all areas under the dept budget.
• Ensure office, tech studio, and Flux have all levels of stock needed to fully run effectively.
• Set up accounts with new suppliers/third party services and ensure that standard procedures are followed e
• Foster good relationships with all internal departments and cross-functional teams.
• Help production secure best prices and organize, all logistics for travel and accommodation, including reconciling receipts and paperwork. Including all couriers.
• Admin and keep the company server/repository system, BOX, tidy.
• Answering the phone and transferring calls to colleagues/taking messages
• Sorting post, signing for deliveries and allocating to staff efficiently to ensure the reception area is not used as a holding bay.
• Responsible for any meeting room booking system.
• Maintain office and ensure it is always presentable

FLUX INNOVATION LOUNGE

• Running and managing of Flux in London, and remote involvement of other locations as needed. Keeping high standard throughout.
• Manage all schedules and testing within the space, and oversea the reporting of any issues.
• Overseeing quality, rotas, plus diary management of its use.
• Work with the Production department to ensure they support technically Flux to a level that is commensurate with the importance of our flagship showroom
• Be a spokesperson for the entire Engage Works group, through networking events and creating partner/client advocacy
• Send out monthly partner updates as needed.
• Growing partner relationships and keeping them up to date and informed
• Responsible for putting in place the next cycle of partnerships.
• Keeping all partner up to date, and helping their growth through collaboration with other companies/partners
• Project managing any partner updates into the Flux Innovation Lounge
• Manage commercial partnership contracts.
• Own and oversee

WHAT YOU NEED TO KNOW

The Studio and Events Manager is expected to have the following skills and knowledge:

• Excellent interpersonal skills
• Fun and engaging - culture driver
• Event back ground
• Hyper organised and multi tasking skills
• Proactive
• Flexible
• Ability to act fast and use initiative.
• Experience in a similar role
• Good working knowledge of MSOffice - primarily Word, Excel, PowerPoint and email and web software

To apply, please send your CV and cover letter to [email protected] with the subject line 'EngageWorks Studio & Events Manager Application'