Editorial Production Assistant

Key Responsibilities and Accountabilities

Submit and track invoices, in collaboration with the Content Operations Manager, and set up new payees in Endeavor's finance system
Send and track contracts for writers, photographers, illustrators and freelancers
Add production deadlines set by the Content Operations Manager to the Publishing team's shared calendar. Maintain a running list of internal deadlines, ensuring that relevant alerts and meetings are scheduled
Set up daily run throughs and content, production and design meetings, liaising with freelancers on scheduling as required
Create to-do lists and layout folders for each issue and frieze.com, and provide additional administrative support as needed
Publish each new issue of frieze on Shopify
Manage printing of press cards and business cards and organise the Publishing team's post
Maintain the library and archive in the London office
Provide occasional administrative support for frieze magazine events, sending out invites, updating guest list spreadsheets and passing on any queries from the events mailbox to the Publishing and Events Manager