Administrative Assistant

Macbeth Media Relations are looking for a new Administrative Assistant!

Administrative Assistant

Macbeth Media Relations is a bespoke London-based PR agency specialising in classical music. They are looking for an Administrative Assistant with a strong interest in the arts and communications to help with the smooth running of their small, central London office and the day-to-day servicing of our clients to join on an initial 6-month contract.

Administrative duties include but not limited to:

  • Keeping abreast of and organising a wide range of incoming information
  • Responding quickly and efficiently to incoming queries
  • Maintenance of the database, Overture, including diary entering, inputting of artist schedules, adding mailings and new contacts
  • Website maintenance
  • Designing and writing monthly newsletter
  • Pulling and distributing press mailings
  • Maintaining press subscriptions
  • Day to day administrative duties to ensure smooth running of the office

Working alongside Director, Account Director and Press Officer servicing individual client accounts including but not limited to:

  • Upkeep of client press kits
  • Sourcing and organizing audio-visual assets
  • Management of Macbeth Media and client social media accounts
  • Handling ticket and image requests
  • Prompting and facilitating mailings
  • Helping organize interviews and press events
  • Monitoring, collating and distributing press cuttings

Specification

Essential

  • Educated to degree level or equivalent
  • Passion for and knowledge of the arts including classical music and opera
  • Interest in the media
  • Superb organisational skills
  • Enjoys implementing systems to ensure the smooth and efficient running of a process
  • Ability to process large amounts of information
  • Excellent eye for detail
  • Considerable patience and enjoyment of finding solutions to unusual challenges
  • Instinctive ability to prioritise
  • Ability to work proactively and as part of a team
  • Excellent written and verbal communication skills and the ability to communicate with a wide variety of people
  • High level of computer literacy including good working knowledge of Microsoft Office programmes and social media platforms
  • Flexibility to work on evenings and weekends when required for concerts and other client events

Desirable

  • Knowledge of WordPress, Photoshop, and SEO
  • Experience in working with databases
  • Experience in social media management

To apply, please send a CV and cover letter explaining why you are interested in the job and how you meet the criteria to [email protected]

Header Image Credit: Macbeth Media Relations

Author

Voice Magazine

Voice Magazine

Voice is a magazine and platform for young creatives covering arts, culture, politics and technology. This account contains anonymous posts, information regarding the website and our events.

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