Voice is recruiting an administrator

Join the Upstart and Voice team 1 day per week as our new administrator.

Voice is recruiting an administrator

We are looking for an individual keen to develop a career in arts administration/management. We anticipate you having some experience of work and a good proficiency with numbers. This new role will support our team to keep track of budget spends, co-ordinate tasks for the successful delivery of our projects and support our data collection processes so we can make sure we continue having a positive impact.

You will be working independently from home anywhere in the UK, but connected to our team through Google Workspace and Slack. The role can be delivered with a high degree of flexibility with some meetings to be arranged regularly.

An indicative task list includes:

1          Financial Administration

  • Receive and process invoices to our accounts package
  • Draft monthly payslips, potentially supporting bank pay runs
  • Help with financial reports (exports from accounts package) for our board and project leaders
  • Raise invoices for commissions and training where needed
  • Update project budgets with expenditure incurred
  • Reimburse expense claims

2          Project/team administration

  • Organise meetings for staff, trustees and participants, attending and taking notes where appropriate
  • Book venues for events and training, arranging travel if necessary
  • Support our Youth Voice Training programme as required

3          Impact reporting

  • Circulate diversity monitoring forms, evaluation forms and any data capture requirements of funders for our projects
  • Monitor all data captured by project leaders, ensuring information is captured for inclusion in evaluations
  • Support fundraising applications with data collected from past projects

Required skills

You must have an excellent eye for detail and demonstrable experience working with numbers in both spreadsheets and online accounting packages (we use Xero).
You will have good time management, efficient working practice and strong communication skills, and be comfortable working as part of a remote team.

You should be keen to increase young people’s access to creative opportunities, and you are likely to be looking for a career in arts administration/management.

Rate of pay

Self-employed: £13.50 per hour (£108 per day)

PAYE fixed-term contract: £11 per hour. You will get 6 weeks holiday pro-rata included in a contract of 5 days per month, inclusive of bank holidays. This equates to a full time equivalent salary of circa £22k per year.

Contract and work schedule
The contract would start as soon as you are available in July. You will work from home or wherever suits you best. Whilst there will be some agreed meetings, the role can be undertaken at times that suit you, preferably with some hours allocated throughout the week.

Download the job description for more details

To apply

Email [email protected] with the subject line ‘Administrator Application’.

Please include a cover letter of no more than two pages, or a video/audio recording of no more than three minutes explaining why you would like to take on the role with reference to the job description and a CV highlighting your previous work or volunteering experiences.

The deadline for applications is 12pm on 2 July 2021.

We anticipate conducting virtual interviews on 7/8 July 2021.

Header Image Credit: Photo by Lisa from Pexels


Upstart Projects

Upstart Projects Centre

We are the organisation behind Voice magazine! We support young people to explore the arts, develop media skills, find creative careers and make their voice heard: find out more 

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